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Croudace puts the same high standards of care into looking after our customers as we do into building our homes. However, we do appreciate that sometimes things can go wrong and so we take complaints very seriously. We are a Registered Developer with the New Homes Quality Board (www.nhqb.org.uk) and comply with the New Homes Quality Code.
If you do have a complaint, we do ask you to let us know so that we may have the opportunity to resolve the issue for you and learn from it.
Although we hope you will not have any problems after you move into your new home, our commitment continues after your sale has been completed.
If you have a complaint that we have:
• Failed to do something we should have done
• Done something badly
• Treated you unfairly or discourteously
Then please do contact us and allow us the opportunity to put it right.
If you are able to resolve any issue informally with our office and are happy with the outcome, then you need not use our formal complaints procedures. If, however, you are not satisfied that the problem has been resolved or handled to your satisfaction, you may wish to make a formal complaint. You can do this by using our formal complaints procedure set out below.
We have a robust process to ensure that your complaint is properly investigated and followed up:
• Please raise your complaint with either:
o Existing owner of a Croudace home: via the Croudace Customer Care team (customercare@croudacehomes.co.uk) Your complaint will be investigated by the Head of Customer Care.
We hope that all complaints can be addressed satisfactorily, however if you feel your concerns have not been resolved to your satisfaction you can refer your complaint to the Regional Managing Director via the Customer Care team at customercare@croudacehomes.co.uk
o New customer in the process of buying: via the Croudace Sales Administration team (sales@croudace.co.uk) Your complaint will be investigated by the Sales Manager for the appropriate region. We hope that all complaints can be addressed satisfactorily, however if you feel your concerns have not been resolved to your satisfaction you can refer your complaint to the Regional Managing Director at sales@croudacehomes.co.uk
• We will acknowledge all complaints within 5 calendar days of the complaint initiation date (CID)*.
• We will investigate your concerns and send a response which details our proposed pathway to resolution within 10 calendar days of the CID. This should explain how we plan to investigate and resolve the issue, along with the proposed steps and anticipated timescales.
• We will send a full complaint assessment response by no later than 30 calendar days after the CID. If the complaint has been resolved, this will confirm what steps were taken. In the event that the resolution is still underway, the response will detail what has caused the delay, and the anticipated date for resolution.
• In the very unlikely event that the complaint remains unresolved after 56 calendar days of the CID, we will send a further response summarising the action that has been taken, setting out what is outstanding and why, what are the next steps and the anticipated date for resolution. We will also keep you updated no less than every 28 days after this until the matter is resolved.
• Once the complaint has been resolved, we will send a closure response which confirms what action has been taken.
• We hope we can resolve most matters without the need for further escalation. However, if you consider that your complaint is not being resolved in accordance with this procedure, or you remain dissatisfied with the outcome, then you may be able to refer your complaint to any dispute resolution service offered by your warranty provider, or the New Homes Ombudsman Service
• It is within the New Homes Ombudsman Service’ discretion to decide when or if to accept a complaint, in accordance with the scheme rules. The New Homes Ombudsman Service can accept complaints that have arisen within two years of legal completion and only after 56 calendar days after the CID have elapsed. After this, disputes within the structural warranty period may be referred to the New Home Warranty Provider if relevant.
*The complaints initiation date (CID) is the first working day after a complaint is received. Thus, if a complaint is received on a Monday, the CID is the following Tuesday. If a complaint is received on a Saturday, the CID will be the following Monday (excluding public holidays).